Lontra HR · Working template
Employee feedback coding worksheet — fictional worked example
Test code definitions on six fictional accounts about finding an approver during onboarding, then use the columns for your permitted material.
Use this worksheet with a fictional example first, then adapt it to your organization’s process. Keep personal or confidential information in your authorized systems.
- The example contains fictional accounts only. Use it to discuss and refine your coding rules.
- For your own material, record a permitted source reference and read the surrounding account.
- Write definitions for each code and compare a common set with another authorized reviewer.
- Keep contrary accounts, non-exposure and unclear answers visible.
- Report the relevant participant base separately from the number of coded passages.
Click a cell to edit it locally. Print or save as PDF to keep your completed copy. Changes are not sent to a server.
| Record | Account and context | Proposed code | Treatment | Next check |
|---|---|---|---|---|
| P01 | Could not open the directory during a first-week task. | Access unavailable | Relevant first-hand difficulty | Check new-starter access route |
| P02 | Opened the directory but found two possible approvers. | Approval owner unclear | Relevant first-hand difficulty | Inspect responsibility labels |
| P03 | Knew the approver and received a prompt answer. | Successful route | Retain contrasting experience | Check source and task conditions |
| P04 | Used a checklist naming a previous approver. | Instruction out of date | Relevant first-hand difficulty | Check document version and owner |
| P05 | Had no task requiring approval that week. | No exposure to task | Keep outside an access-success count | Check whether task exposure matters |
| P06 | Was unsure which directory the question referred to. | Question unclear | Clarify before interpreting | Review wording with interviewer |
Prepared by Lontra HR Editorial · 10 November 2026 · Editorial review copy. Filled examples, where present, are fictional and demonstrate the method.